Afriex Development Institute

INTRODUCTION

This course provides officers with procedures based on best practices for the management of records at the work station. The training will serve as an introduction to the responsibilities of record keepers and managers working in the private sector, government and non-profit environments, particularly the theoretical principles, methodologies and practical administration of such programs.

DURATION

5 days

OBJECTIVES

 By the end of the course, participants will be able to:

v  Learn basic skills in record management.

v  Understand the implementation of records implementations schedule.

v  Gain insight in Information confidentiality, access, security & protection.

v  Gain skills on active files management, record retention schedule and its suspension.

v  Learns ways to manage in-active records.

COURSE CONTENT

Module 1: Introduction to Records Management

v  What is a record?

v  What is an official record?

v  What is an unofficial record?

v  Can an unofficial record become an official record?

v  What is records management?

v  What are the benefits of records management?

v  The Records lifecycle concept

v  The Odyssey of records management

Module 2: Active Files Management

v  Correspondence management

v  Records center operations

v  Filing equipment & control

v  Business systems analysis & records classification development

Module 3: The Records Retention Schedule

v  The organization of DePaul’s records retention schedule

v  Amending the records retention schedule

Module 4: Implementing the Records Retention Schedule 

v  Records destruction

v  Disposal of unofficial records and non-records

v  Destruction of records subject to the information security policy

v  Destruction of all other official records

v  Transfer to the archives

Module 5: Suspension of the Retention Schedule

v  Initiation of legal holds

v  Scope of legal holds

v  Release of legal holds

Module 6: Legs & Regs” for Records

v  Legal requirements for records keeping

v  Electronic records management

v  Metadata

v  Standards for recordkeeping

Module 7: Information Confidentiality, Access, Security & Protection

v  Security of records & information

v  Access to information / Freedom of information

v  Disaster planning and records

v  Basic records recovery techniques

Module 8: Management of In?Active Records

v  The records inventory exercise

v  Records retention & disposition

v  Disposal of records

METHODOLOGY

This course is delivered by our seasoned trainers who have vast experience as expert professionals in the respective fields of practice. The course is taught through a mix of theory, group works, discussions and case studies.

Training manuals and additional reference materials are provided to the participants

TRAINING VENUE, LOGISTICS AND PAYMENT

v  Training is residential and will be held at Afriex Training Centre.

v  The course fee covers the course tuition, training materials, two break refreshments, lunch, and study visits.

v  Accommodation and airport transfer are arranged upon request by the participant.

v  This training can also be tailor made for your institution upon request. You can have it delivered in our training Centre or at a convenient location.

v  For further inquiries, please contact us on training@afriextraining.org

v  Payment should be made to Afriex Training Limited bank account before the start of the training and receipts sent to training@afriextraining.org

v  Upon successful completion of this training, participants will be issued with an Afriex Training Ltd certificate.