PROFESSIONAL SKILLS ENHANCEMENT FOR ADMINISTRATORS SECRETARIES

Course fee: KSH 160,000, USD 2,000 Start Date: 05/10/2020 End Date: 14/10/2020

PROFESSIONAL SKILLS ENHANCEMENT FOR ADMINISTRATORS & SECRETARIES

 

INTRODUCTION

In order to remain competitive in the workplace administrators, office managers and secretaries need to be equipped with the relevant knowledge and skills. The role of Administrators and Secretaries require many of the same skills as senior staff in an organization. They are the persons in charge of the organization’s correspondence and are very often the first point of contact for visitors. Therefore, they must display a highly professional image at all times.

This comprehensive training course identifies and examines the key components of the role and within each element builds up a range of approaches and techniques for operating an efficient office or support team. This training course provides Administrators and Secretaries the skills to perfect their interpersonal and behavioral skills, to ensure they stay in control and on top of their responsibilities. Participants will be able to return to the workplace with the skills, knowledge, and behavior to organize themselves more efficiently and to handle all the situations effectively, positively and confidently.

 

DURATION

10 days

COURSE OBJECTIVES

Professional Skills Enhancement for Administrators & Secretaries training course is based on accomplishing the following objectives:

v Address the office management & administration duties as part and parcel of the organization’s business goals

v Touch on themes such as communication, (behavioral and technical) competencies, interpersonal skills, business correspondence, systems and procedures, quality, customer service excellence, workflow, supervision, and productivity, etc.

v Define the role of the office management & administrative professionals

v Outline the aspects of interaction with other functions and departments

v Introduce and practice effective behavioral, administrative and technical management skills

v Provide practical problem-solving techniques for efficient office management

v Understand the importance of effective administration skills within an organization

v Develop the skills needed to be an administrator or professional secretary

v Manage time efficiently and be able to think proactively

v Enhance communication and interpersonal skills

v Develop self-management and deal with time wasters

v Understand how to be assertive and build a good rapport with your manager

v Employ a proactive role in handling job responsibilities within a team environment

v Learn and apply the basic skills and applications of effective team building

TARGET AUDIENCE

Professional Skills Enhancement for Administrators & Secretaries training course is designed for all those who need to understand a broad range of office management and administration competencies. The training course is suitable for new or advanced users and will provide all delegates with a practical overview of their responsibilities and the essential technical and behavioral knowledge required to fulfill their roles successfully. This course also beneficial for:

Administrators and Secretaries who want to focus on their role, responsibilities, and challenges. Support staff who aspire to become administrators

Those who perform the tasks within an Administrative or Secretarial position, wishing to improve their skills

METHODOLOGY

Our highly practical experiential learning method is results-oriented; based on an adult learning concept. This course is structured using a combination of interactive activities, group and individual exercises, role-plays and discussions. Participants will assess personal talents and areas of improvement and will devise improvement plans accordingly. They will come up with their own strategies to overcome real-life scenarios and will be given the chance to challenge and defend findings.

COURSE CONTENTS

 

The Management Function: Office Management

 

v What is the Office Management Professional’s place, role, and objectives in the organization?

v How the organizations culture depends on the image/role of the Office Management Professional

v Employee code of ethics and employee proprietary agreements

v Changing codes of supervision/corrective action

v Authority v behavioral, administrative and technical responsibilities

v Managing administrative performance and the process(es) required

v Objective setting and maintaining standards

 

Communication: Its Power, Components and Levels

 

v The New Administrative Role in Impacting Organizational Performance

v Performance Appraisal

v How Administrators can build Competitive Edge Departments

v What Administrators Need to Know

v How to Reshape and Rebalance the New Administration Function – KPIs etc.

 

Organisational (Behavioural and Technical) Competence Effectiveness

 

v Measuring how things are done as well as what they should achieve

v Role in the challenge and inspiring others to meet ambitious goals which deliver exceptional performance

v Role in helping individuals take responsibility for making the organization deliver value

v Role in helping the organization see the world through the eyes of it’s (internal/external) customers

v Role in enhancing productivity and reducing conflict/lost time

v Role in protecting and enhancing business reputation

v Role in ensuring organizational standards are implemented and respected

 

Interpersonal Skills

 

v Influencing, persuading and communicating decisions to ensure the organization listen and acts

v Presentation skills

v Managing diversity

v Demonstrate administrative expertise and develop, implement and ensure compliance with organizational systems, processes, and procedures

v Actively review and recommend improvements to organizational systems, processes, and procedures

v Establish checking procedures and ensure a quality of work

 

Implementation/Administration Guidelines

 

v Role in creating links between organizational strategy and administration goals and their implementation

v Role as a route to securing competitive realities of the organization

v Role in creating a partnership with management that turns strategies into results

v Role in helping management understand the human capital dimension of each of the organizations key business priorities

v Action planning and transfer of knowledge and skills to work

 

Effective Time Management

 

v Understanding the importance of time management

v Controlling, prioritizing and organizing your work

v Coping with large tasks

v Ensuring the safety and efficiency of your work environment

v Basic project management

v Taking control

 

Improving Communication Skills

 

v Why are communication skills so important?

v Understanding the different means of communication in business

v Using vocabulary that works

v Writing effectively

v Improving listening skills

v Being aware of the barriers to good communication

 

Assertiveness Skills

 

v What is assertiveness and why is it important?

v Developing confidence in order to use assertiveness skills

v Understanding gender differences

v Practical advice to using assertiveness skills in your work environment

v Coping with stress

 

Successfully Working with Managers and Colleagues

 

v Why is this important?

v Learning ways to manage your manager

v Coping with different personalities and working styles

v Understanding your own strengths and areas for improvement

v Learning to delegate effectively

 

Organising and Planning for Superior Performance

 

v Setting challenging performance goals

v Putting Key Performance Indicators (KPIs) to work

v Utilising planning strategies and forward thinking

v Prioritizing objectives

v Personal action planning

TRAINING VENUE, LOGISTICS AND PAYMENT

v Training is residential and will be held at Afriex Training Centre.

v The course fee covers the course tuition, training materials, two break refreshments, lunch, and study visits.

v Accommodation and airport transfer are arranged upon request by the participant.

v This training can also be tailor made for your institution upon request. You can have it delivered in our training Centre or at a convenient location.

v For further inquiries, please contact us on training@afriextraining.org

v Payment should be made to Afriex Training Limited bank account before the start of the training and receipts sent to training@afriextraining.org

v Upon successful completion of this training, participants will be issued with an Afriex Training Ltd certificate

Contact Details

Anniversary Towers 8th Flr, Nairobi
+254 715 310 685 | +254 732 543 623
info@afriextraining.org

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Afriex Training

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